Understanding the QHSE profession: Quality, Health, Safety and Environment

Understanding the QHSE profession: Quality, Health, Safety and Environment

by | Jul 16, 2024 | Compliance and regulatory audit, News

What is a QHSE

The role of a QHSE Manager (Quality, Health, Safety, Environment) is essential to the smooth running and long-term survival of any company. This position is both strategic and operational, encompassing various crucial aspects of business management. Here is a detailed explanation of the key responsibilities associated with this role:

Ensuring Regulatory Compliance

One of the main responsibilities of the QHSE Manager is to ensure that the company complies with all applicable laws and regulations concerning quality, safety, health and the environment. This includes:

  • Legislation monitoring: Monitoring legislative and regulatory developments to ensure that the company’s practices are constantly updated.
  • Implementing standards: Ensuring that the company’s operations comply with relevant local, national and international standards.
  • Audit preparation and management: Prepare for regulatory audits and meet the requirements of certification bodies.

Promoting QHSE Culture

Promoting a QHSE culture within the company is a crucial task that involves:

  • Awareness-raising and training: Organising training and awareness-raising sessions for employees to inform them of QHSE best practice.
  • Effective communication: Develop and implement internal communication strategies to disseminate QHSE information and updates.
  • Employee motivation: Encourage employees to become actively involved in QHSE initiatives through recognition and reward programmes.

Assessing the risks

Identifying and assessing potential risks is at the heart of the QHSE role. This includes:

  • Risk analysis: Using methodologies such as Failure Modes and Effects Analysis (FMEA) or Causal Tree Risk Analysis to identify hazards.
  • Implement preventive measures: Develop and implement strategies to minimise or eliminate identified risks.
  • Monitoring and review: Continue to monitor risks and adjust preventive measures based on new information or changes in operations.

Implementing management systems

The implementation and management of integrated management systems are essential to ensure a coherent and structured approach to QHSE:

  • System development: Develop management systems that comply with ISO 9001 (quality), ISO 14001 (environment), and ISO 45001 (safety).
  • Implementation: Ensure the effective implementation of these systems across all branches of the business.
  • Maintenance and continuous improvement: Carry out regular reviews and improve systems based on feedback and audits.

Audit and Control

To guarantee the effectiveness of the systems in place, regular audits are necessary:

  • Internal audits: Conduct internal audits to assess the compliance and effectiveness of processes and procedures.
  • External audits: Prepare for and manage external audits conducted by certification or regulatory bodies.
  • Corrective and preventive actions: Identify non-conformities and implement corrective and preventive actions to remedy identified problems.

How much does a QHSE earn?

The salary of a QHSE varies according to a number of factors, including experience, company size, sector of activity and geographical location. On average, an entry-level QHSE can expect a gross annual salary of between €30,000 and €40,000. With experience, this salary can rise to between€50,000 and €70,000 per year, or even more for positions of responsibility in large companies.

What are the educational courses to become a QHSE?

To become a QHSE, there are several possible educational paths. Here are the main ones:

  1. Bac +2/Bac +3: Diplôme universitaire de technologie (DUT) or Brevet de technicien supérieur (BTS) in hygiene, safety, environment (HSE), quality or risk management.
  2. Professional degree: Professional degree specialising in QHSE or industrial risk management.
  3. Bac +5: Master’s degree in risk management, safety, environment, or an engineering degree with a specialisation in QHSE.
  4. Continuing training: For professionals wishing to retrain, continuing training courses and specific certifications (e.g. lead auditor ISO 9001, 14001, 45001) are available.

What companies are recruiting a QHSE?

Companies in many sectors are looking for QHSE (Quality, Health, Safety and Environment) Managers to ensure regulatory compliance, promote a QHSE culture, assess risks and implement integrated management systems. Here is a detailed list of sectors where the skills of a QHSE Manager are particularly sought after:

Industry

In the industrial sector, companies recruit QHSE Managers to guarantee product quality, worker safety and environmental compliance. Sub-sectors include :

  • Automotive: Car manufacturers, equipment suppliers, and parts manufacturers.
  • Aeronautics: Aircraft manufacturers, suppliers of aeronautical systems and components.
  • Pharmaceutical: Drug production laboratories, medical device manufacturers.

    • Chemical product manufacturing industries, petrochemicals, plastics processing.

BTP (Building and Public Works)

The construction and public works sector requires QHSE Managers to ensure the safety of worksites and the compliance of works with quality and environmental standards:

  • Construction: Residential and commercial building construction companies.
  • Public works: Companies specialising in infrastructure such as roads, bridges and tunnels.

Services

Service companies, including logistics and transport companies, need QHSE Managers to manage safety, service quality, and environmental aspects:

  • Service companies: Industrial cleaning companies, maintenance companies, security companies.
  • Logistics: Supply chain management companies, storage warehouses, and distribution centres.
  • Transport: Road, sea, rail, and air transport companies.

Energy

The energy sector is a critical area for QHSE managers, who are responsible for minimising environmental impact and guaranteeing safety:

  • Oil and gas: Companies involved in the exploration, production, refining, and distribution of oil and gas.
  • Renewable energies: Companies specialising in wind, solar and hydro power.

    • Nuclear energy production companies, radioactive waste management, dismantling companies.

Public Administration

Public bodies are also recruiting QHSE Managers to ensure regulatory compliance and safety in various public sectors:

  • Local authorities: Town halls, regional and departmental councils.
  • Health establishments: Hospitals, clinics, retirement homes.
  • Regulatory bodies: Health, environmental and workplace safety control agencies.

What are the differences between a QHSE and an HSE?

Although the terms QHSE and HSE are often used interchangeably, there are subtle differences:

QHSE: The role of the QHSE encompasses an additional dimension to the HSE by incorporating quality management. Here are the key aspects of a QHSE:

  • Quality: A QHSE Manager is responsible for ensuring that the company’s products and services meet the required quality standards. This includes implementing quality management systems, managing non-conformities and continuously improving processes.
  • Hygiene: Ensuring hygienic working conditions to prevent occupational illness and contamination.
  • Safety: Develop and implement safety policies to protect employees from work-related accidents and injuries.
  • Environment: Ensure that the company’s activities have minimal impact on the environment, complying with environmental regulations and promoting sustainable practices.

HSE: The role of the HSE is mainly focused on the management of health, safety and environmental aspects, but does not include quality management:

  • Hhygiene : Like QHSE, the HSE must ensure that working conditions are hygienic and safe to prevent illness and infection.
  • Safety: Employee safety is a major priority for the HSE. This involves implementing safety protocols, training employees, and managing personal protective equipment.
  • Eenvironment: The HSE is also responsible for managing environmental risks, ensuring that the company complies with environmental standards and minimises its ecological footprint.
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KeeeX: An innovative solution for QHSE

In the field of QHSE (Quality, Health, Safety and Environment), document management is of vital importance. Companies must not only ensure that their processes comply with current standards and regulations, but also guarantee the traceability, integrity and security of their documents. ‘keeexing’ technology that revolutionises the way documents are secured and verified. By integrating KeeeX into QHSE practices, every document relating to quality procedures, safety audits, hygiene reports or environmental assessments is automatically stamped with proof of integrity, authenticity and date. This means that it is impossible to falsify or alter these documents without this being immediately detected.

For QHSE professionals, this represents a considerable asset. They can guarantee that procedures and reports comply with the highest standards, while facilitating internal and external audits thanks to transparent and reliable traceability. What’s more, using KeeeX significantly reduces the time and resources spent on document management and verification, while boosting the confidence of stakeholders and regulators in a company’s QHSE management systems.

Conclusion

In conclusion, the role of QHSE Manager is essential for any company wishing to ensure optimum management of quality, health, safety and the environment. This position combines strategic and operational responsibilities that are essential for regulatory compliance, promoting a QHSE culture, assessing risks and implementing integrated management systems. A wide range of sectors, including industry, construction and public works, services, energy and public administration, offer many opportunities for QHSE professionals. With educational pathways ranging from Bac +2 to Bac +5 and attractive salary prospects, a career as a QHSE Manager offers real advantages for those entering this field. The distinctions between the roles of QHSE and HSE, while subtle, underline the importance of integrating quality management with health, safety and environmental concerns. Ultimately, the QHSE Manager plays a key role in the sustainable development and overall performance of the company.

Document management: key to productivity and compliance

Document management: key to productivity and compliance

by | Jul 7, 2024 | News, Process management and traceability

Definition of document management

Document management refers to all processes and technologies used to capture, store, manage and track documents electronic and paper in an organization. It aims to guarantee easy access, security, and appropriate storage of information while facilitating its retrieval and use. In other words, document management makes it possible to transform the mass of documents into a strategic and structured resource, thus optimizing the operation of the company.

What are the different types of document management?

Document management is essential for any business looking to organize its information effectively. It includes various approaches adapted to the specific needs of organizations. Here is a detailed description of the main types of document management:

This type of management concerns the organization, classification and archiving of physical documents. Although more and more businesses are going digital, some documents still need to be kept in paper form. This includes rigorous procedures for grading, labeling, secure storage and shelf-life management. Businesses can use sophisticated filing systems and specialized archiving spaces to ensure the integrity and accessibility of paper documents.

Electronic Document Management (EDM)

EDM involves the use of software to scan, index, store and retrieve electronic documents. It often includes advanced features like optical character recognition (OCR), which converts scanned documents into editable text, and validation workflows to automate approval processes. EDM systems also offer advanced search tools, allowing users to quickly locate documents using specific keywords or metadata. EDM improves operational efficiency by reducing the time spent searching for documents and facilitating the secure sharing of information.

Electronic archiving

This type of management focuses on the long-term preservation of digital documents. It ensures that documents are protected against loss and damage, and that they remain accessible and readable over time. Electronic archiving systems implement regular backup strategies, file integrity checks, and migration technologies to ensure the longevity of information. Additionally, they can incorporate advanced security measures, such as encryption and controlled access, to protect sensitive data.

Knowledge Management

Knowledge management aims to capture, organize and disseminate knowledge within the company. It often uses document management systems that facilitate sharing and access to relevant information. These systems incorporate collaborative features, such as forums, wikis, and knowledge bases, allowing employees to contribute and search for information easily. Knowledge management improves productivity and innovation by making the organization’s knowledge and expertise available in a structured and accessible manner.

Workflow Management

Although not initially mentioned, workflow management is a key component of many document management systems. It involves automating business processes, such as document approval, review and publishing. Workflow systems allow specific steps, roles and responsibilities to be defined, ensuring that each document passes through the right people and procedures before being finalized. This reduces errors, speeds up processes and improves traceability of actions.

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How to implement document management in your company?

Implementing effective document management requires careful planning and execution. Here is a detailed guide to achieve this:

1. Needs Assessment

The first step is to analyze your company’s specific document management needs. Here are some questions to consider:

  • What types of documents do you manage (contracts, invoices, reports, etc.)?
  • How many documents need to be managed?
  • What regulatory constraints must be respected (GDPR, HIPAA, etc.)?
  • What are the needs in terms of rapid document retrieval and collaboration?
  • How long is the retention period for documents required by law or internal policies?

A thorough assessment will allow you to define precise requirements and choose the most suitable solutions.

2. Choice of Tools

Selecting the right document management tools is crucial. Here are some options:

  • Electronic Document Management (EDM) Software: For scanning, indexing, storing and retrieving electronic documents. Examples: DocuWare, M-Files, SharePoint.
  • Scanning Systems: To convert paper documents into digital formats with features such as optical character recognition (OCR).
  • Cloud Storage Platforms: For secure storage and remote access of documents. Examples: NextCloud, Cloud Sovereign, Google Drive, Dropbox Business, OneDrive for Business.
  • Electronic Archiving Solutions: For the long-term preservation and protection of digital documents.

Make sure the tools you choose meet your needs in terms of functionality, security, and compatibility with your existing systems.

3. Process Definition

Establishing clear processes is essential for effective document management. Here are the steps to define:

  • Creation: Who is responsible for creating each type of document? What are the standardized formats to use?
  • Approval: What are the approval workflows? Which employees should approve which documents?
  • Distribution: How and to whom are the documents distributed? Do you use automatic notifications?
  • Archiving: Which documents must be archived? Where and how are they stored? What are the retention periods?

Document these processes and ensure they are accessible to all affected employees.

4. Employee Training

Train your staff to use new tools and processes. Proper training is essential to ensure system adoption and effectiveness. Here are some steps to follow:

  • Training Sessions: Organize initial and ongoing training sessions.
  • User Manuals: Provide user manuals and how-to guides.
  • Technical Support: Set up technical support to answer questions and resolve problems.

5. Security and Compliance

Put security measures in place to protect sensitive documents and ensure your system complies with applicable regulations. Here are some steps to consider:

  • Data Encryption: Use encryption technologies to protect documents during storage and transfer.
  • Access Control: Implement role-based access controls to limit access to sensitive documents.
  • Audits and Logging: Perform regular audits and maintain activity logs to monitor document access and changes.

6. Monitoring and Continuous Improvement

Regularly evaluate the effectiveness of your document management and make improvements if necessary. Here are some methods:

  • User Feedback: Collect user feedback to identify weaknesses and opportunities for improvement.
  • Performance Analysis: Track key performance indicators (KPIs) to assess system effectiveness.
  • Technology Updates: Stay up to date with the latest technology and software updates to keep your system secure and efficient.

The advantages of effective document management

Well-implemented document management offers many essential benefits for the smooth running of any business. Here is a detailed presentation of these advantages:

  • Improved Efficiency: As documents are easily accessible, search time is significantly reduced, improving productivity. Employees can quickly find the necessary information, allowing them to focus on higher value-added tasks.
  • Cost Reduction: Reducing the number of paper documents reduces the need for physical storage space and associated costs, such as maintenance and archiving fees. Additionally, going paperless reduces expenses related to printing, supplies and manual document management.
  • Enhanced Security: Digital documents can be protected against loss, theft and damage with robust security measures such as encryption and role-based access controls. This ensures that only authorized individuals can access sensitive information.
  • Regulatory Compliance: Well-structured document management helps meet legal and regulatory requirements for the retention and protection of documents. Companies can easily demonstrate compliance during audits and avoid potential sanctions.
  • Improved Collaboration: Employees can easily share and collaborate on documents, even remotely, using document management platforms. This promotes teamwork, speeds up decision-making processes and improves overall project efficiency.

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The 5 Mistakes not to make in document management

Implementing document management has pitfalls to avoid to ensure its effectiveness:

  1. Neglecting Employee Training: Without proper training, employees may not use the system correctly, which can lead to inefficiencies and errors. Training staff on tools and processes is crucial to ensure optimal adoption.
  2. Ignoring Security: Failure to implement appropriate security measures can put documents at risk of loss or theft. Securing data is essential to protect sensitive information and company reputation.
  3. Unnecessary Document Overload: Keeping too many irrelevant documents can clutter the system and make it difficult to find important information. It is essential to have a document management policy in place that includes the sorting and regular disposal of obsolete documents.
  4. Lack of Planning: Failing to properly plan the implementation of document management can lead to delays and unforeseen costs. Detailed planning should include clear objectives, defined milestones and allocated resources to ensure a smooth transition.
  5. Forgetting Continuous Maintenance: Not regularly reviewing and updating the system can lead to obsolescence and inefficiency. Ongoing maintenance is essential to ensure the system remains relevant and efficient.

How to optimize your document management

Optimizing document management involves adopting practices and tools that improve the efficiency and reliability of documentary processes:

  • Process Automation: Use tools that automate repetitive tasks, like scanning, indexing and routing documents. Automation reduces human errors and speeds up processes.
  • Using Metadata: Adding metadata to documents makes them easier to find and organize. Metadata makes it possible to classify documents more efficiently and find them quickly using keywords.
  • Implementation of Workflows: Validation and review workflows ensure that documents are processed consistently and efficiently. They make it possible to follow the life cycle of documents and ensure their compliance with established processes.
  • Regular Archiving: Establish an archiving schedule to regularly move obsolete documents to long-term archives. This frees up active storage space and ensures important documents remain accessible.
  • Monitoring and Analysis: Use reporting tools to monitor system usageand identify areas requiring improvement. Data analysis helps identify inefficiencies and adjust processes accordingly.

KeeeX: A revolution in the preservation and protection of digital documents

Document management is a crucial issue for modern businesses seeking to preserve and protect their digital documents in the long term. The increasing complexity of information systems and the proliferation of file formats make this task increasingly difficult. This is where innovative solutions like KeeeX stand out. KeeeX offers revolutionary technology that ensures file integrity without the need for traditional retention systems such as digital safes. Thanks to its unique “keeexage” process, each document is automatically stamped with proof of integrity, authenticity and date (optional eIDAS qualified timestamp).

This security mechanism ensures that files have not been altered since their creation, providing robust protection against malicious manipulation. Additionally, KeeeX also facilitates document traceability and lifecycle management, meeting the regulatory compliance and operational efficiency needs of businesses. Filing metadata or links between files can also be sealed in the files, keeexed documents thus making EDM possible without infrastructure. By integrating KeeeX into their document management strategy, organizations can not only effectively protect their data, but also reduce the costs associated with traditional retention solutions, while simplifying their document management processes.

    Conclusion

    Document management is essential for any business seeking to improve efficiency, security and regulatory compliance. By avoiding common mistakes and constantly optimizing processes, a company can turn its document management into a significant competitive advantage. Investing in appropriate tools and training, as well as adopting a proactive approach, guarantees efficient and sustainable document management.

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    Everything you need to know about Digital Asset Management (DAM) software

    Everything you need to know about Digital Asset Management (DAM) software

    by | Jun 29, 2024 | News, Process management and traceability

    Definition of Digital Asset Management

    Digital Asset Management (DAM) is a system for centrally storing, organising, retrieving and sharing digital assets. These assets can include images, videos, documents, audio files and other digital content. A DAM solution helps businesses to manage their digital assets effectively, facilitating access and distribution of these resources across different departments and teams.

    Why choose a Digital Asset Management solution?

    Choosing a Digital Asset Management (DAM) solution can transform the way a business manages its digital assets. Here are some key reasons why adopting a DAM is essential for modern businesses:

    • Operational efficiency: A DAM system centralises all digital assets, dramatically reducing the time spent searching for files and organising them manually. By eliminating duplication and providing an organised structure, the DAM enables employees to find the resources they need quickly, increasing their productivity. What’s more, it enables day-to-day tasks to be managed more fluidly and reduces the human errors associated with manual file management.
    • Improved collaboration: With a DAM solution, teams can access the files they need whenever and wherever they need them, significantly improving collaboration and productivity. Real-time sharing and access features enable teams, whether local or geographically dispersed, to work together more seamlessly. Comments and annotations directly on files also facilitate the review and approval process, speeding up the production cycle.
    • Enhanced security: DAM solutions offer robust access controls, ensuring that only authorised users can access or modify resources. Companies can define granular authorisation levels, protecting sensitive information and reducing the risk of data leakage. In addition, backup and recovery capabilities ensure that data is protected against accidental loss.
    • Compliance and governance: A DAM helps to ensure that all assets comply with industry standards and current regulations, maintaining traceability and a detailed history of changes. This is particularly crucial for companies operating in highly regulated sectors, where non-compliance can result in severe penalties. The DAM also facilitates the management of digital rights and licences, thus avoiding intellectual property infringements.
    • Version management: It tracks the different versions of a file, ensuring that users are always working with the most recent version. This functionality is essential for maintaining the consistency and accuracy of the information used by the company. DAM also enables previous versions to be restored if necessary, providing additional flexibility and assurance in document management.
    • Analysis and reporting: DAM solutions provide analysis and reporting tools that enable asset usage to be tracked, the best-performing content to be identified and decisions to be made based on hard data. These insights can help companies optimise their content strategies and improve the effectiveness of their marketing campaigns.

    In conclusion, adopting a Digital Asset Management solution offers a multitude of benefits that can significantly improve the management of a company’s digital assets. From optimising operational efficiency and improving security and compliance, to enhanced collaboration and advanced version management, a DAM is an indispensable tool for businesses looking to remain competitive in an ever-changing digital environment.

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    Who needs a Digital Asset Management tool?

    A Digital Asset Management (DAM) tool is essential for any organisation that handles a large amount of digital content. Here are some detailed examples of who can benefit and how a DAM can optimise their work:

    • Marketing teams: Marketing teams use DAMs to manage advertising campaigns, promotional materials, and social network content. By centralising all these assets, a DAM facilitates rapid access to the necessary files, enabling consistent delivery of marketing messages. It also helps to track the use of content and measure its performance, helping to refine marketing strategies.
    • Creative services: For design and content production departments, a DAM is essential for quickly organising and retrieving multimedia files such as images, videos and graphics. It enables designers, videographers and graphic artists to collaborate more effectively, share their creations easily, and ensure that all team members are working with the most up-to-date versions of files.
    • IT departments: IT departments benefit from a DAM by centralising and securing the company’s digital assets. They can manage access and permissions, ensuring that only authorised users can access certain resources. What’s more, a DAM simplifies the management of file backups and restores, guaranteeing continuity of operations in the event of a technical problem.
    • Sales teams: Sales teams use DAMs to access presentations, case studies, and other sales materials. Having quick and easy access to these resources enables sales people to prepare their meetings more effectively and respond quickly to customer needs. In addition, a DAM can provide analysis on document usage, helping teams to identify which materials are most effective in closing sales.
    • Education organisations: Schools, universities and other educational institutions use DAMs to manage educational content, lecture videos, and other teaching resources. A DAM allows teachers to store and share their teaching materials in an organised and accessible way, facilitating lesson preparation and distance learning. Students can also access the resources they need at any time, enhancing their learning experience.
    • Advertising and media agencies: These agencies deal with a multitude of creative and promotional files on a daily basis. A DAM enables these resources to be managed efficiently, ensures the consistency of advertising campaigns and facilitates collaboration between the various teams involved, whether they be creative staff, media planners or account managers.
    • Fashion and retail industries: Fashion and retail companies use DAMs to manage product photos, catalogues, and visual marketing materials. This helps to maintain a consistent and attractive presentation of products across all sales and marketing channels, and to respond quickly to changing market needs.
    • Health and pharmaceutical sector: Companies in this sector use DAMs to manage research documents, training materials, and internal and external communication content. A DAM ensures that all these resources comply with the industry’s strict regulations, while being easily accessible to healthcare professionals and researchers.

    What are the benefits of a DAM solution?

    The benefits of a Digital Asset Management (DAM) solution are numerous and can significantly improve the management of digital assets within an organisation. Here is a detailed list of the main benefits:

    • Time savings: By centralising files, employees spend less time searching for documents. This frees up time for more strategic and productive tasks, increasing operational efficiency. The ability to quickly and accurately search for resources using well-structured metadata and tags means you can instantly find what you need.
    • Cost reduction: Less file duplication and better resource management can reduce operational costs. By avoiding unnecessary duplication, businesses can save storage space and reduce expenditure on data management and maintenance. In addition, centralising resources maximises the use of existing assets, reducing the need to create or purchase new content.
    • Improved content quality: Better organisation and easier access to resources mean that content quality remains high and consistent. Teams can ensure that the materials used are always up to date and in line with corporate standards. This helps to reinforce brand consistency and ensure that all customer touchpoints reflect the company’s image and values in a consistent way.
    • Increased agility: Businesses can react more quickly to market demands by having immediate access to digital assets. This agility is essential in a business environment where conditions change rapidly and the ability to respond quickly to opportunities and challenges can mean the difference between success and failure.
    • Valuing resources: A DAM enables better exploitation of existing resources, increasing their value. By making it easier to access and re-use digital assets, businesses can get the most out of their investment in content, whether in terms of time, money or creativity. It also extends the useful life of digital assets by making them easily accessible and reusable.

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    What are the key features of DAM solutions?

    Modern DAM solutions offer a multitude of features designed to meet the varied needs of businesses. Here are some of the most important features and their uses:

    Advanced search

    Search capabilities using keywords, metadata and filters allow users to quickly and accurately find the files they need. Advanced search improves efficiency by enabling rapid recovery of resources and reducing time wasted searching for files.

    Metadata management

    This feature allows resources to be tagged and catalogued for easy searching and organisation. Metadata enriches files with contextual information, making them easier to identify and use appropriately. This includes tags, descriptions, creation dates and other relevant attributes.

    Access controls

    DAM solutions allow user permissions and roles to be defined to ensure resource security. By controlling who can view, modify or share files, businesses can protect their sensitive digital assets and ensure that only authorised people have access to crucial information.

    Integration

    The ability to integrate with other tools and platforms, such as content management systems (CMS) and marketing software, is essential. This integration creates smooth and efficient workflows, where files can be used seamlessly across different applications and environments, increasing productivity.

    Sharing and collaboration

    Sharing and collaboration features allow users to share files easily with colleagues or external partners. This simplifies teamwork, facilitates reviews and approvals, and speeds up the creation and publication processes.

    Version management

    Tracking file changes and versions helps avoid confusion and errors. Users can view the history of changes, restore previous versions if necessary, and ensure they are always working with the most recent and accurate version of documents.

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    What are the 7 best practices to implement with DAM software?

    To get the most out of Digital Asset Management (DAM) software, it’s essential to adopt certain best practices. Here are some key tips for optimising the use of your DAM:

    1. Define clear rules: Establish policies for the use, sharing and management of resources. This includes guidelines on file naming, metadata formats and approval processes. Clear rules help maintain consistency and avoid confusion.
    2. Train users: Make sure all users understand how to use the system effectively. Organise regular training sessions and provide teaching resources to help users familiarise themselves with the DAM’s functionalities. Proper training ensures that all team members can take full advantage of the system’s capabilities.
    3. Maintain metadata: Keep metadata up to date to make it easier to find and organise resources. Encourage users to add complete and accurate information when uploading new files. Well-managed metadata improves discoverability and accessibility of digital assets.
    4. Monitor usage: Track resource usage to identify needs and optimise processes. Use DAM analysis tools to gain insights into which files are used most, usage trends, and any gaps in available resources. This data can help you make informed decisions about asset management.
    5. Carry out regular audits: Regularly check DAM content to ensure resource compliance and relevance. Remove obsolete or unused files and ensure that all assets are up to date and compliant with corporate standards. Regular audits help maintain a clean and efficient repository.
    6. Implement access controls: Define access permissions tailored to users’ roles and responsibilities. This ensures that sensitive files are protected and that only authorised users can access or modify certain content. Well-managed access controls enhance the security of digital assets.
    7. Encourage collaboration: Use the DAM’s sharing and collaboration features to facilitate teamwork. Encourage users to share files, comment directly on documents and use review tools to improve the efficiency and quality of collaborative projects.

    Optimize the management and security of your digital assets with KeeeX

    Digital Asset Management (DAM) offers key advantages for managing your digital content. Learn why your business needs it.

    Digital Asset Management (DAM) has become an essential pillar for companies seeking to effectively manage their digital assets while ensuring their security. In this area, KeeeX positions itself as an innovative and reliable solution. By offering advanced features for intellectual property (IP) protection and content verification, KeeeX allows companies to mark each file with indelible metadata including copyrights, user license, tags or version traceability .

    This unique technology guarantees the authenticity and integrity of:

    • documents,
    • images,
    • videos and other types of digital files,

    even after multiple edits or shares. With KeeeX, businesses can not only prevent violations and falsifications of their assets, but also strengthen the trust of their partners and customers by offering total transparency on the origin and authenticity of content.

    The adoption of KeeeX for the management of digital assets is therefore essential for any organization concerned with protecting its intellectual heritage while by optimizing its content management processes.

    Conclusion

    Digital Asset Management has become an indispensable tool for modern businesses looking to optimise the management of their digital assets. By centralising and organising digital assets, a DAM solution improves efficiency, collaboration and security, while reducing operational costs. By adopting best practice and taking advantage of advanced functionality, businesses can maximise the value of their digital content and remain competitive in today’s market.

    By following these tips and integrating a DAM tailored to the specific needs of your business, you can not only improve the management of your digital assets, but also increase the productivity and satisfaction of your teams. Effective digital asset management is essential to maintaining a competitive edge in an increasingly digital business environment.

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    Data integrity : A fundamental pillar of information management

    Data integrity : A fundamental pillar of information management

    by | Jun 20, 2024 | Data and cybersecurity, News

    Definition of data integrity

    Data integrity refers to the accuracy and consistency of data throughout its lifecycle. It ensures that information is not altered in an unauthorised way and that it remains reliable and accurate, regardless of when it is consulted or used. This encompasses not only the prevention of accidental errors, but also protection against intentional manipulation.

    The different forms of data integrity

    Data integrity is a crucial concept in IT and database management, aimed at ensuring the accuracy and consistency of data throughout its lifecycle. It can be divided into several distinct categories, each with a specific role in data protection and maintenance.

    1. Physical integrity

    Physical integrity ensures that data is physically stored without material corruption. This includes measures such as :

    • Redundancy: Use of redundant storage systems, such as RAID (Redundant Array of Independent Disks), to prevent data loss in the event of a disk failure.
    • Non-erasable media: Use of non-erasable storage media such as WORM (Write Once Read Many) disks to prevent data from being deleted.
    • Regular back-ups: Creation of periodic back-ups of data so that it can be restored in the event of corruption or loss.
    • Protection against natural disasters: Implementation of systems and procedures to protect data against events such as fires, floods or earthquakes. This may include geographically remote data centres for data backup.
    • Environmental controls: Maintaining optimum conditions in data centres, including temperature, humidity and protection against electrical surges.

    2. Logical integrity

    Logical integrity ensures that data is correct and consistent within a logical model. There are several important aspects to this:

    • Database constraints: Using constraints to maintain data correctness. Common constraints include:
    • Primary keys: Ensure that each record in a table is unique and uniquely identifiable.
    • Foreign keys: Maintain the validity of relationships between tables, ensuring that the referenced data exists in the corresponding tables.
    • Uniqueness constraints: Ensure that the values of a specific field or set of fields are unique throughout the table.
    • Verification constraints: Specific validations to ensure that data complies with certain defined rules or conditions.

    3. Referential integrity

    Referential integrity maintains consistency between database tables. For example :

    • Relationships between tables: A record in an order table must correspond to a valid record in a customer table. If an order refers to a non-existent customer, this could lead to inconsistencies.
    • Update and delete operations: When updating or deleting a record in a table, databases must ensure that all corresponding references in other tables are also updated or deleted to maintain data consistency.

    4. Integrity of user data

    User data integrity ensures that the data entered by users is valid and complies with expectations. This is generally achieved through validation checks, such as :

    • Data format validation: Checks that the data entered complies with expected formats, such as e-mail addresses, telephone numbers or dates.
    • Verification of value ranges: Ensures that the data entered falls within acceptable ranges, for example, an age between 0 and 120.
    • Consistency checks: Cross-validation of data to ensure that it is logically consistent, e.g. an end date cannot be earlier than a start date.
    • Code injection protection: Implementing measures to prevent users from introducing malicious or unwanted code into input fields.

    By combining these different forms of integrity, database management systems can offer robust protection against data corruption and ensure that information remains reliable and usable for end users.

    Risks associated with data integrity

    Data integrity is essential to ensure the reliability and accuracy of information stored in IT systems. However, various risks can compromise this integrity, leading to data loss, inconsistencies and errors. Here is a detailed description of the main risks associated with data integrity:

    1. Human error

    Human error is one of the most common causes of data integrity compromise. They can manifest themselves in several ways:

    • Typing errors: Typographical errors or incorrect data entry by users can introduce errors into databases. For example, a typing error in an amount field can affect financial results.
    • Accidental deletions: Users may inadvertently delete important data. Accidental deletion of critical records can lead to data loss that is difficult to recover.
    • Incorrect modifications: Users may modify data incorrectly, either through lack of training, understanding or care. This can lead to inconsistencies and errors in the information stored.

    2. Hardware failures

    Hardware failures can cause significant damage to data. This includes :

    • Hard drive failures: Hard drives can fail, resulting in the loss of unsaved data. Even with redundant storage systems, simultaneous failures can cause problems.
    • Power outages: Power outages can cause systems to shut down abruptly, which can damage files in use and corrupt databases.
    • Other hardware incidents: Other hardware incidents, such as motherboard or power supply failures, can also affect data integrity.

    3. Malicious attacks

    Malicious attacks represent a serious threat to data integrity. Types of attack include :

    • Ransomware: This malicious software encrypts data and demands a ransom to decrypt it. This can cripple organisations and seriously compromise data integrity.
    • Intrusions: Hackers can penetrate systems to steal, alter or destroy data. Intrusions can lead to leaks of sensitive data and unauthorised modification of information.
    • Malware and viruses: Malicious programs can infect systems, corrupt files and compromise the integrity of databases.

    4. Faulty software

    Use private browsing mode to avoid leaving traces of your online activity. Browsers like Chrome, Firefox, and Safari all offer a private browsing option that doesn’t store browsing history, cookies, or form information. This is particularly useful when you’re using public or shared computers, as it prevents other users from seeing what you’ve been browsing.

    5. Cleaning up your browsing history

    Software plays a crucial role in data management and manipulation. However, faults in software can lead to integrity problems:

    • Bugs and errors: Bugs in applications can cause data corruption. For example, an error in a database management application can lead to incorrect data being inserted or information being lost.
    • Faulty updates: Software updates can sometimes introduce new bugs or incompatibilities, leading to data integrity problems.

    5. Natural disasters

    Natural disasters can cause physical damage to data storage infrastructures. This includes :

    • Fires: A fire can destroy IT equipment and storage media, resulting in the total loss of data.
    • Floods: Water can damage storage devices, making data inaccessible or irretrievable.
    • Other events: Earthquakes, storms and other disasters can also destroy physical infrastructure, seriously affecting data integrity.

    Data integrity and RGPD compliance

    The General Data Protection Regulation (GDPR) imposes strict requirements on the management of personal data, focusing on data protection, confidentiality and integrity. Data integrity is a crucial component of GDPR compliance, which stipulates that data must be accurate and up-to-date. Here’s how businesses can ensure they meet these requirements:

    • Accurate and up-to-date: The GDPR requires personal data to be kept accurate and up to date. Businesses must have effective processes in place to correct inaccurate data as soon as it is identified. This includes regularly checking information and quickly adjusting it if it changes.
    • Protection against unauthorised access: Companies should implement robust security measures to protect data from unauthorised access. This includes the use of firewalls, intrusion detection systems, and strict access management policies.
    • Tamper prevention: Ensuring that data is not altered in an unauthorised way. Companies should use integrity checks such as checksums and digital signatures to verify that data has not been altered.

    Why is data security crucial?

    Data security is essential for a number of reasons:

    • Protection against litigation: Accumulating evidence to strengthen the probative value of files and reduce the risk of litigation
    • Legal compliance: Comply with regulations such as GDPR, HIPAA, Reliable Copy, Reliable Audit Trail and other data protection laws, avoiding legal and financial penalties.
    • Fraud prevention: Avoid fraudulent activities and financial losses that could result from data manipulation or theft.
    • Corporate reputation: Maintaining the trust of customers and partners by demonstrating a strong commitment to data protection.
    • Business continuity: Ensure that systems remain operational and that data is available when needed, minimising service interruptions.

    keeexed-website-news-article-integrity-of-data-A-fundamental-pillar-of-information-management-GDPR

    The 5 dangers to data integrity

    1. Human error: The most common cause of loss of data integrity. Data entry errors, accidental deletions and incorrect modifications can lead to inconsistencies and data loss.
    2. Cyber attacks: Hackers can alter or destroy data, for example through ransomware or SQL injections.
    3. Hardware failures: Hard drive failures, power cuts and other hardware incidents can damage or corrupt data.
    4. Malware: Such as viruses and ransomware that compromise data integrity by altering or encrypting it without authorisation.
    5. Natural disasters: Floods, fires, earthquakes and other events can destroy data storage infrastructures, resulting in significant losses.

    keeexed-website-news-article-digital-imprint-understanding-and-controlling-your-online-presence-cybercrime

    How do you ensure data integrity?

    To guarantee data integrity, companies must implement a series of protection and validation measures:

    • Keeexing data: Adding a light, invisible KeeeX watermark to your data ensures that it has not been modified since it was protected.
    • Implement rigorous access controls: Limit access to data to authorised persons only by using role-based access management (RBAC) systems.
    • Regular back-ups: Ensure frequent, secure back-ups so that data can be recovered in the event of loss or corruption.
    • Data validation and verification: Use validation techniques to check the accuracy of data entered, including format checks, consistency checks and regular audits.
    • Regular auditing: Carry out data audits to detect and correct anomalies, ensuring that data management processes are followed correctly.
    • Staff training: Train employees in good data management and protection practices, including security awareness and data handling procedures.

    KeeeX: Guaranteeing data integrity in the digital age

    The importance of data integrity is evident in a variety of sectors, such as finance, healthcare and digital identity management. Data breaches can have disastrous consequences, ranging from financial losses to breaches of privacy and damage to corporate reputations. As a result, robust and innovative solutions are needed to protect data against both internal and external threats.

    It is in this context that companies such as KeeeX stand out by offering advanced solutions to ensure data integrity. KeeeX uses cutting-edge technologies such as blockchain and cryptography to provide mechanisms for certifying, authenticating and tracing documents and files. With KeeeX, users can verify the authenticity of their documents and ensure that they have not been modified since they were created, while maintaining the confidentiality and security of sensitive information.

    By integrating these technologies, KeeeX offers an effective response to today’s data management challenges, enabling businesses to protect their digital assets and strengthen the trust of their customers and partners. The adoption of such solutions is a crucial step towards a future where data is not only secure, but also verifiable and reliable, ensuring unwavering integrity in an ever-changing digital environment.

    Conclusion

    Data integrity is an essential pillar for effective and secure information management. By understanding and implementing robust practices to maintain this integrity, organisations can not only comply with regulatory requirements such as the GDPR, but also protect their digital assets and maintain the trust of their customers and partners. Constant vigilance and continuous improvement of data management processes are the keys to meeting current and future challenges in this crucial area.

    The Digital Footprint: Understanding and controlling your online presence

    The Digital Footprint: Understanding and controlling your online presence

    by | Jun 20, 2024 | Blockchain cryptography and related technologies, News

    Definition of the term “Digital Footprint

    The digital footprint refers to all the traces we leave online. This includes all the information we share voluntarily (such as posts on social networks) and involuntarily (such as cookies and metadata). Every action we take on the Internet contributes to our digital footprint.

    The different types of digital footprint

    The active footprint

    This is data that we intentionally share online. This may include:

    • Social media posts: Every time you post a photo, status or comment.

    Example: Posting a holiday photo on Instagram.

    • Comments on blogs: Participate in discussions or give your opinion on articles.

    Example: Comment on an article on a cooking blog.

    • Emails: Send emails to friends, colleagues or companies.

    Example: Send an email to a colleague to arrange a meeting.

    • Profile information: Fill in personal information on websites or applications.

    Example: Create a LinkedIn profile with details of your career path.

     

    Passive footprint

    • Cookies on websites: Sites collect data about your browsing habits.

    Example: An e-commerce site tracks the products you visit in order to personalise advertising.

    • Search engines: Search engines keep track of your queries.

    Example: Google records the search terms you use to improve its results and advertising.

    • IP address and location: Sites can identify your IP address and determine your approximate location.

    Example: A weather site using your IP address to provide local forecasts.

    • Application usage data: Mobile applications may record how and when you use them.

    Example: A fitness app recording your workouts and progress.

    Case studies to understand the impact of the digital footprint

    • Active Footprint: Marie loves sharing her cooking recipes on her personal blog. She writes detailed articles, posts photos of her culinary creations and interacts with her readers by replying to their comments. This is her active footprint because she chooses to share this information.
    • Passive Footprint: Jean regularly visits travel websites to plan her holidays. Each time he visits, the websites collect information about the destinations he visits and use this data to show him targeted adverts on other sites he then visits. John is not always aware of this data collection, which is part of his passive footprint.

    Why are digital footprints important?

      • Understanding and managing your digital footprint is crucial for a number of reasons:

        • Online reputation: Employers, colleagues and even friends can search for information about you online. A good digital footprint can enhance your professional and personal image. For example, a potential employer might be impressed by a well-constructed LinkedIn profile or a professional blog that demonstrates your skills and achievements. Conversely, inappropriate photos or comments on social networks can damage your reputation and jeopardise professional opportunities.
        • Security: Information left online can be used by malicious people. Protecting your digital footprint helps prevent fraud and identity theft. Hackers can exploit personal data to access your bank accounts, make unauthorised purchases or even impersonate you in online transactions. By keeping your information secure, such as using strong passwords and two-step verification, you can reduce these risks.
        • Privacy: In a world where data is currency, controlling your digital footprint helps to preserve your privacy. Every online interaction, every website visited and every purchase made can leave digital footprints. This data can be collected, analysed and sold for commercial purposes, often without your explicit consent. By taking steps to limit the information you share online, you can better protect your personal preferences, habits and opinions from prying eyes.
        • Traceability and permanence: Anything published online can potentially be saved and resurrected years later. Even if you delete a post or photo, it’s possible that someone has already made a copy. So it’s crucial to think before you publish and to understand that your actions online can have lasting repercussions. Awareness of this traceability can encourage you to be more careful and thoughtful in your digital interactions.
        • Business Impact: For professionals and businesses, a well-managed digital footprint can be a major asset. A good online presence can attract customers, partners and collaboration opportunities. For example, entrepreneurs can use online testimonials, case studies and blog posts to demonstrate their expertise and reliability. In addition, positive visibility on search engines can increase credibility and brand awareness.
        • Education and awareness: Understanding your digital footprint and learning how to manage it is an integral part of modern digital education. Schools and universities are increasingly incorporating these concepts into their curricula to prepare students to navigate the digital world safely and responsibly. Good education on this subject can also help to counter misinformation and encourage healthier, more aware use of technology.

    How can you reduce your digital footprint in 5 steps?

    Reducing your digital footprint can help protect your privacy and security. Here are some practical tips:

    1. Limit the information shared

    Be selective about the information you share online. Avoid revealing personal details such as your address, phone number and other sensitive information. Think twice before publishing photos or updates that could reveal too much about your personal life. Use pseudonyms or nicknames whenever possible, especially on public platforms.

    2. Use privacy settings

    Configure the privacy settings on social networks to control who can see your information. Make sure you check and adjust these settings regularly, as platforms often update their privacy policies and options. For example, on Facebook you can limit your posts to your friends or a specific group, and on Instagram you can make your account private so that only your approved followers can see your posts.

    3. Delete old accounts

    Delete any online accounts you no longer use. This includes old social networking accounts, forums, and online services. Use tools like JustDelete.me to find account deletion instructions for various websites. By deleting these accounts, you reduce the amount of personal information that is available online and minimise the risk of forgotten accounts being hacked.

    4. Browsing in private mode

    Use private browsing mode to avoid leaving traces of your online activity. Browsers like Chrome, Firefox, and Safari all offer a private browsing option that doesn’t store browsing history, cookies, or form information. This is particularly useful when you’re using public or shared computers, as it prevents other users from seeing what you’ve been browsing.

    5. Cleaning up your browsing history

    Delete your browsing history and cookies regularly. Most browsers allow you to do this easily via their settings. In addition to your browsing history, remember to delete caches, cookies and website data to prevent third parties from tracking your browsing habits. You can also use browser extensions such as Privacy Badger or Ghostery to block advertising trackers and improve your online privacy.

    En suivant ces étapes, vous pouvez considérablement réduire votre empreinte numérique et mieux protéger vos informations personnelles contre les abus potentiels. La gestion proactive de votre présence en ligne est essentielle dans un monde de plus en plus interconnecté, où la protection de la vie privée et la sécurité numérique sont des priorités majeures.


    How are Digital Footprints processed?

    Digital footprints are collected, analysed and used by a variety of players for a variety of reasons. Here is an overview of how this data is processed by different entities:

    Companies

    Companies use digital footprints for a variety of reasons, mainly for marketing and improving their products and services. They collect data through cookies, registration forms, online purchases and interactions on social networks. This information is used for :

    • Targeted marketing: Companies can analyse your browsing habits, purchases and online interactions to provide you with personalised advertising and offers. For example, if you recently searched for running shoes, you may see ads for sports equipment.
    • Improving Products and Services: Feedback and user behaviour online allows companies to understand consumer needs and preferences, so they can improve their products or services.
    • Personalisation of the User Experience: By collecting data on your preferences and behaviour, companies can personalise your experience on their platforms, such as recommending specific products or adapting the user interface to your preferences.

    Governments

    Governments can collect and use digital footprints for a number of reasons, including national security, fraud prevention and regulatory enforcement. Here are a few examples:

    • National Security: Government agencies monitor online activity to identify and prevent potential threats to national security, such as terrorism or cyber attacks.
    • Fraud Prevention: Governments use digital data to detect and prevent tax fraud, identity fraud and other types of financial crime.
    • Regulation: Digital footprints help governments ensure compliance with laws and regulations, such as those relating to data protection and cyber security.

     

    Cybercriminals

    Cybercriminals exploit digital footprints for malicious activities, taking advantage of the personal and professional information available online. Methods include

    • Identity Theft: Cybercriminals can use your personal information, such as your name, address and national insurance number, to open bank accounts, take out loans or commit other fraud in your name.
    • Online Scams: They can orchestrate phishing scams using personal information to create convincing messages that trick you into divulging even more sensitive data.
    • Account Spoofing: By accessing your online accounts via weak or stolen passwords, cybercriminals can impersonate you on social networks, email platforms and other online services.

     

    keeexed-website-news-article-digital-imprint-understanding-and-controlling-your-online-presence-cybercrime

    Digital footprints and information security : KeeeX excellence

    KeeeX offers advanced technology for embedding certification metadata directly into files, without altering their content or format. One of the most remarkable features of KeeeX is its ability to generate unique hashes for each piece of data, guaranteeing the integrity of the information. Thanks to this approach, each document can be independently verified, offering total traceability and transparency. Whether you are a business looking to secure sensitive documents or an individual looking to protect your personal information, KeeeX offers a robust and reliable solution.

    By using KeeeX, users can be confident that their data is protected against unauthorised alteration, reinforcing confidence and security in digital exchanges. Files can be protected locally, guaranteeing the confidentiality of users’ data. The KeeeX process ensures that any attempt to modify data will be detected immediately, providing an additional layer of protection against cybercrime.

    Conclusion

    In short, understanding and managing your digital footprint is essential in our connected world. By taking steps to control and protect your online data, you can better safeguard your privacy, reputation and security. Adopting practices such as using strong passwords, enabling two-factor authentication, and regularly monitoring your online accounts can help you reduce the risks associated with exposing your digital footprint.

    KeeeX in C la Tech BB on BFM Business Marseille

    KeeeX in C la Tech BB on BFM Business Marseille

    by | Jan 22, 2024 | News

    KeeeX was invited by French Tech Aix-Marseille to present its company on the C’est la Tech BB! show, the theme of which was “Tracking your data”. 📺

    Our founder Laurent Henocque answered questions from Raphaëlle Duchemin and Matthieu Somekh and was able to present the uses our customers make of our unique, patented technology.

    A huge thank you to the teams at AMFT, BFM BUSINESS Marseille and all the show’s partners: Capital & Innovation by Crédit Agricole Alpes Provence, Métropole Aix-Marseille-Provence and Aix-Marseille Université 👍

    The replay video 👇

    Scaling the Verifiable Digital Product Passport

    Scaling the Verifiable Digital Product Passport

    by | Dec 18, 2023 | News

    👉 The Digital Product Passport (DPP) is a digital sheet that provides information on a product’s origin, composition, repair and disassembly options, and how individual components can be recycled. It enables stakeholders throughout the value chain (producers, importers, distributors, repairers, recyclers, consumers, etc.) to share and access this data more easily.

    👉 Attaching a Digital Product Passport to goods is made mandatory by law for all products in the combined context of reducing climate externalities (as governed by the European “Ecodesign for Sustainable Products Regulation” (ESPR)) and to demonstrate fulfillment of CSR requirements.

    👉 Purely informational DPPs first apply to product items considered as equivalent. The initial objectives of such digital product passports are to:
    · Kick-start the transition to sustainable consumer products towards a more circular economy.
    · Enable companies to share product data to facilitate reparability, reuse and recycling.
    · Inform consumers about the environmental impact of products and give them the means to adapt their purchasing behavior.
    · Meet regulatory requirements on product eco-design.

    👉 More advanced operational objectives are to provide per unit traceability, applied to traceable reuse, recycle, destruction, second market change of ownership, anti counterfeiting, anti grey market to name a few. However this requires to uniquely and permanently identify any single item in a product line or even occurring as a component to a bigger system.

    🤔 Finding the proper ways to globally achieve and scale such per unit auditable and secure traceability is a challenge. Specifically no blockchain solution can scale to the volumes of the worldwide retail market!

    🚀 The article shows how the KeeeX technology can be leveraged to address the Verifiable Digital Product Passport at Scale in all its flavors, from generic product-based customer information to per item serialized codes allowing for the traceability of maintenance, recycling, decommissioning and proof of ownership to enable a second market.

    KeeeX has a working experience of Electronic Transferable Records and the Digital Product Passport (since the Bonjour Le Bon and the MeRS project is 2019). Our commitment to ubiquitous and free permanent verifiability of proofs is unique to the market, as well as our commitment for climate, as we compensate all our greenhouse emissions.

    MLETR – Implementation of the Electronically Transferable Records

    MLETR – Implementation of the Electronically Transferable Records

    by | Oct 4, 2023 | News

     Do you know anything about ETR or Electronic Transferable Records ?

    If not, you’re about to find out how it works too!

    📃 The future of paper is digital, as it finally becomes possible to manipulate files delivering ownership of valuable goods with more probative force than watermarked paper 💶,

    This concerns the whole of international trade (notably Trade Finance), which for reasons of trust and disharmony between regional regulations is still very little dematerialized: for example transport 🚢✈️, customs and police 🛃🛂, banks for Documentary Credit 🏦 etc. …

    The kick-off was given by the UNCITRAL model law known as MLETR (Model Law for Electronic Transferable Records – 2017), whose transcription project into national law has been progressing since a July 2023 report submitted to the government.

    The document below details how KeeeX technology addresses the full requirements of the MLETR.

    There can be no doubt in the minds of insiders that NFTs are the first operational example of an electronically transferable title, and that ETR is therefore intrinsically a Web3 subject, and in our view its finest example as an instance of a global data lineage problem.

    KeeeX was able to leverage its NFT technical proposal by filing a new patent opening up the potential of files certified as tamper-proof and carrying variable secondary properties attested by registers (blockchain if possible). The ETR in fact carries several such properties: the rights holder, the controller(s), the status (active/expired), the return to paper, the most recent version… The strength of this proposal comes from the unalterable bidirectional link between the keeexed file and the smart contract describing the value of each variable property.

    This, of course, takes advantage of KeeeX’s historic technology and other innovations, including the recently revealed kxmash multihash.

    Enjoy your reading!

    PS: document keeexed and verifiable at https://services.keeex.me/verify 👇

    KeeeX shares its new Multihash algorithm !

    KeeeX shares its new Multihash algorithm !

    by | Aug 31, 2023 | News

    🚀 KeeeX shares its new KXMash Multihash algorithm with the community!

    Some documents or files need to be preserved for arbitrarily long durations. For example pay slips and diplomas, BIM (digital model of a building), or NFTs.

    Fortunately, the usual algorithms for calculating cryptographic hashes are resistant to quantum computing. Nevertheless, the search for more efficient algorithms is ongoing. The future failure of a popular algorithm like SHA2 could make it possible to substitute one NFT or diploma for another in an undetectable way. How then can we protect assets for very long periods with today’s algorithms? 🤔

    KeeeX tries to deliver the best in data protection to our customers, and we have historically dealt with this with “classic” combinations of algorithms requiring user control. There were drawbacks. 😒

    To address the challenges of massive dematerialization and Web3, we wanted to offer a natively more robust keeexing algorithm, and enable our customers to multiply the protection of their files through simple parameterization.

    🎉 KeeeX is pleased to share with the community the KXMash (pronounced keeexmash) family of algorithms, enabling hash functions to be combined according to a model that combines the effects of parallelism and cascade into a unified calculation. The process is also resistant to algorithm substitution attempts.

    KXMash takes as a parameter a list of hash functions (H1,…Hn), applying them all to the entire dataset (as in parallel mode), AND adding the result of each step to the input of all subsequent steps. This parameter obeys the syntax “Hn<…<H1”. The first of the string is the last in the cascade and defines the length of the output. The “Hn<…<H1” parameter is added at the head of the data to be protected.

    Let’s imagine you want:
    👉 secure a file for longer durations than today’s best algorithms allow: use kxmash’s default mode, which is “SHA3-256<SHA2-256”
    👉 produce a 32-byte hash, but include a 64-byte hash in the calculation, without using truncation: use “SHA3-256<SHA2-512”, for example.
    👉 issue NFTs for indeterminate durations: combine three different algorithm families over a length of 512 bytes: “SHA3-512<SHA2-512<SWIFFT-512” (In its usage KeeeX only uses the algorithms available in OpenSSL, but KXMash is not limited)

    KXMash is the result of an innovation being deployed in version 2 of our metadata language and tools. The pdf will tell you more.

    Link to article: https://static.keeex.me/xetil-bovym….pdf

     

     

    KeeeX partner of the Etoiles du Courtage 2023

    KeeeX partner of the Etoiles du Courtage 2023

    by | Jul 21, 2023 | News

    KeeeX is very proud to be once again a partner of this second edition of the Étoiles du Courtage! 🤩

    After a successful first edition, 4 prizes will be awarded this year:

    – 🤴 Courtier Stratège
    – 👨‍💻 Digital Broker
    – 😎 Remarkable Agent
    – 💡 Clever Supplier

    As last year, the 4 winners will receive their prizes in the form of utility NFTs that they can use or exchange.

    Thank you Les étoiles du courtage, Guillaume and Eugénie for your renewed confidence!

    Entries are now open: https://www.les-etoiles-du-courtage.fr/

    KeeeX in the mapping of startups serving industry

    KeeeX in the mapping of startups serving industry

    by | Jul 4, 2023 | News

    KeeeX is included in the 2023 mapping of startups serving Industry carried out by France Digitale, ArcelorMittal France and Jolt Capital. 🎉

    A mapping that puts the spotlight on the startups that are shining a spotlight on French tech know-how to dust off and reinvent industry 🇫🇷

    A fine recognition for us, who have been striving for almost 10 years to provide industrial solutions for certification, proof, protection, time-stamping, traceability and compliance for all business needs.

    France’s influence will not be achieved without a strong, sovereign industry at the cutting edge of innovation!

    Link to the full mapping 👉 https://francedigitale.org/publications/mapping-startups-industrie

    KeeeX, winner of SmartPortChallenge #4

    KeeeX, winner of SmartPortChallenge #4

    by | Jun 30, 2023 | News

    The entire KeeeX team was present on Friday June 30 at the Palais de la Bourse in Marseille to present the solution we developed to meet the challenge set by Servaux :

    👉 Secure digital interface for ship’s regulatory documents

    Together, we have co-constructed a digital platform for dematerializing, certifying and tracking all types of documents required for the navigation of a ship.

    Thanks to our comprehensive software suite and ready-to-integrate components, a fully operational platform was developed in just a few weeks. 🚀

    KeeeX would like to thank Servaux for its confidence, as well as all the Smart Port Challenge partners: CCI Aix Marseille Provence, Grand Port Maritime de Marseille et Aix Marseille Université. 

    Launch of the Photo Proof Pro website

    Launch of the Photo Proof Pro website

    by | Apr 25, 2023 | News, What KeeeX is For

    More and more companies are using our universal mobile application and we thank you for it 🙌

    We have built this mini-site to show you the field of possibilities allowed by our solution: https://photoproof.pro/

    You have a particular need?
    Our team analyzes your need and develops a custom scenario in the colors of your organization.

    Photo Proof Pro is used today to obtain :

    👉 Remote audits/expertise (raw material, goods, container, vehicle, construction, project)
    👉 Entry/exit inventory of fixtures (real estate, automobile, movable, equipment loan)
    👉 Geolocalized proof of presence (event, loading dock, meeting, AGM, field actions)
    👉 Dematerialization of documents (digital twin of paper document, receipt, invoice)
    👉 PDF reports generation (expertise report, CERFA form pre-filling, inventory of fixtures)
    👉 Proof of an event (professional, humanitarian, sports, solidarity, educational, training)
    👉 Proof of consent (transfer of responsibility, signature of an inventory of fixtures)
    👉 Consistency / conformity checks (contradictory photo evidence, consistency with theoretical data)

    Interested ?
    Let’s talk about it!

    KeeeX, the first carbon neutral blockchain solution using Bitcoin

    KeeeX, the first carbon neutral blockchain solution using Bitcoin

    by | Jan 10, 2023 | News, News

    🌎 KeeeX is committed to collective carbon neutrality 🌎

    Already active in minimizing its impact and GHG emissions at the organizational level, KeeeX is proud to announce that its software suite is now carbon neutral. 😁

    KeeeX provides its users with an extremely low energy process to make any file or process easily verifiable. ✔

    In addition to this digital passport, the user can additionally request a blockchain anchor to have a proof of existence of their file at a given date. 📆

    He has the choice, or even can combine:
    – An anchor on our private blockchain KeeeX Chain (in POA on 10 nodes)
    – An anchor on a public blockchain (by default we pool all requests and perform two anchors per day on the Bitcoin blockchain, for very long audit sources)

    KeeeX has offset on Gold Standard all its 2022 annual GHG emissions and will continue to do so. Our climate financing outside our value chain has contributed to the avoidance of 160tCO2e and the sequestration of 5tCO2e for the year 2022. 🌱

    We are to our knowledge the first and only solution using Bitcoin in Layer 2 to offer a carbon neutral and sustainable solution to its customers, with no CO2 externality for their Scope 3. 🤝

    This voluntary compensation, inscribed in the long term, is in addition to all the practices that are generalized within the organization:

    – Travel by foot, bicycle, single-wheeler or public transport favored 🚲🚌🚈
    – Premises located in a building equipped with solar panels (and of the 🌞 in Marseille, there are some!)
    – Limiting the purchase of new computer equipment (reuse, second hand, BYOD) 💻📱
    – Selective sorting and limiting in the use of consumables and energy ♻
    – Institutionalized telecommuting

    Click to view our GHG assessment (in french) 📰

    Launch of KeeeX Secure NFT

    Launch of KeeeX Secure NFT

    by | Oct 20, 2022 | News

    Creators, protect your digital works and future purchasers ! 👍️🤩🚀

    NFTs are one of the trends of the moment. However, current events have shown us that NFTs are not so decentralized and immutable as advertised.The assets linked to the majority of NFTs can indeed be modified or deleted.

    KeeeX is proud to announce the beta launch of its NFT security service: https://nft.keeex.art. 🔥

    This one allows creators to protect their works as soon as they are deposited and to exchange them on the KeeeX private blockchain before eventually deciding to put them on sale on a public platform.

    To do so, nothing could be simpler:

    1️⃣ I deposit the original file, which the keeex service and timestamps by providing immediate proof of copyright
    2️⃣ The site creates and displays a thumbnail with watermark, also keeexed and referencing the original certified file
    3️⃣ I share this thumbnail on the social networks or artist sites of my choice, never exposing the original
    4️⃣ I create one or more NFTs of this original, and remain the only one able to download the clones in high resolution
    5️⃣ The site displays the thumbnail of these NFTs that may be of interest to collectors
    6️⃣ The collector sends a direct message to the owner of the NFT and after off-site agreement, the owner transfers the NFT to the collector
    7️⃣ The collector gets access to the high resolution original having been able to verify the authenticity of the thumbnail beforehand
    8️⃣ At any time the creator or collector can contribute to the history of the NFT through attached and historicized documents and thus contribute to the symbolic value of the work

    KeeeX is proud of our partners:
    – KYC with Eunomart Violette Taquet,
    – Artist support and consulting with Bertrand Dussauge Meta-K,
    – Licensing and rights of use of works with Tokenart Clément Fontaine.

    This NFT is shared here as a thumbnail with watermark. You have understood that only the successive owners have access to the original. It is subject to a TA-DI license adjusted to KeeeX properties.

    KeeeX NFTs can be transferred to public blockchains or marketplaces like OpenSea NFT Market, Rarible, SuperRare Labs, WISeKey SA, objkt, Binance, Crypto.com…. hey can be mobilized for high quality display as enabled by IONNYK or for industrial deployments for example with SORGA Technology 💎

    The properties of KeeeX allow to correct many of the defects found by OpenGem.

    The site allows you to send a message to the owner of a work. 📧

    Augure x KeeeX partnership

    Augure x KeeeX partnership

    by | Jul 1, 2022 | News

    We are very proud to announce that we have signed a partnership with Augure to enable their customers to certify their documents with KeeeX :

    Fake news, document forgery and media distrust, companies are increasingly exposed to reputational and financial risks and their consequences. The document certification option is now available in the Augure relational platform.

    KeeeX protection allows to secure and make verifiable in a safe and simplified way the content that is distributed from Augure :

    ➡️ 100% transparent to users – 0 manipulation.
    ➡️ No alterations, either in format or appearance.
    ➡️ All formats are supported ( word, pdf, videos, html, zip…).
    ➡️ Documents are secured in a perennial way.
    ➡️ No impact on the technical infrastructure.
    ➡️ Files are easily verifiable thanks to a module hosted on the client’s site (on your press area for example), on Augure’s site or on KeeeX’s site.

    See you at Vivatech !

    See you at Vivatech !

    by | Jun 10, 2022 | News

    We’ll see you again at Viva Technology this year 😁

    We will be present alongside our partner SORGA Technology 💎 on the #startups village as well as on the online platform!

    📆 From Wednesday 15th to Friday 17th June 2022
    📍 Paris Expo Porte de Versailles
    🕗 From 9am to 6pm

    Lots of announcements, novelties and exchanges in perspective! 🔥

    To make an appointment.

    KeeeX x Snowpack partnership

    KeeeX x Snowpack partnership

    by | Jun 8, 2022 | News

    Deeptechs KeeeX and Snowpack pool their technology !

    To secure and make confidential web browsing and information exchange, companies and individuals often resort to specific technologies or networks: electronic signature, encryption, VPN, Tor… Unfortunately, these solutions do not fully ensure anonymity and security, are not easily accessible to everyone and always rely on trusted third parties. 🔐

    KeeeX and Snowpack, two deeptechs from French research, are happy to announce at FIC 2022 that they are pooling their technologies that will now be available in each of their respective offerings. 🚀

    KeeeX customers will be able to take advantage of the invisibility (security and anonymity) offered by Snowpack to transfer their keeexed files. As for Snowpack customers, they will be able to take advantage of the guaranteed integrity of information between a sender and its recipient enabled by the KeeeX process. 👊

    KeeeX is the leader in embedded file protection and has developed a unique and internationally patented process to seal tamper-proof evidence in all types of documents to guarantee their integrity, source and date and make them easily verifiable. ✅

    Snowpack develops and operates the first invisibility network. Based on a patented technology blending anonymity and security, Snowpack makes its users independent of the underlying infrastructure and any trusted third party when using the Internet to browse or exchange files. 👻