L’Archivage Managérial avec KeeeX

par KeeeX | Fév 1, 2016 | A quoi sert KeeeX, Livre blanc

(désolé ce post n’est pas traduit de l’anglais)

KeeeX addresses a large number of Records Management (Wikipedia) issues as stated in this Wikipedia definition page. Let’s review some of them:

Concerning Digital Records

…It is more difficult to ensure that the content, context and structure of records is preserved and protected when the records do not have a physical existence. This has important implications for the authenticity, reliability, and trustworthiness of records…

KeeeX proves integrity, authenticity, authorship of virtually any digital content.

Particular concerns exist about the ability to access [and read] electronic records over time

KeeeX identifiers are indexed by search engines, hence allowing for unprecedented accessibility and robustness to renaming and moving.

Privacy, data protection, and identity theft have become issues of increasing interest.

KeeeX leaves files where originals are. No transfer is made for processing. When files need to be transferred, they are encrypted end to end. KeeeX implements digital signatures that prevent for identity theft as well.

The increased importance of transparency and accountability in public administration, marked by the widespread adoption of Freedom of Information laws, has led to a focus on the need to manage records so that they can be easily accessed by the public.

KeeeX allows for publishing documents that can be accessed by search engines, and hence made freely available to the public, who can verify their integrity for free. Check for instance this search: https://duckduckgo.com/?q=”xofos-bafek-zebug”.

Implementing required changes to organizational culture is a major challenge, since records management is often seen as an unnecessary or low priority administrative task that can be performed at the lowest levels within an organization.

Using KeeeX, documents are classified and protected as part of everyday work and do not require extraneous actions.

A difficult challenge for many enterprises is tied to the tracking of records through their entire information life cycle so that it’s clear, at all times, where a record exists or if it still exists at all.

KeeeX will help track all successive versions of a record. Each specific version can be meta searched anywhere, including on a company’s disks, to assess whether the file still exists or not.

The tracking of records through their life cycles allows records management staff to understand when and how to apply records related rules, such as rules for legal hold or destruction.

Specific rules can be attached to records either informally in embedded descriptions of more formally using classifiers. It becomes possible, even in the absence of any tool, to track on company’s disks and servers all record instances that should be legally present or that should legally have been deleted.

Concerning Physical Records

Records must be stored in such a way that they are accessible…

When a physical record has been scanned, it may naturally receive the KeeeX identifier of this scan, that can be used for storing and retrieving. This is so because these identifiers are humanized, and hence can be subject to alphabetical sorting. Such an archival strategy is considerably more robust to mis-classification than hierarchical folder archival.

(this complements a document previously published on Slideshare and this blog. As a proof that KeeeX provides unprecedented records management possibilities, you may try this web search: https://duckduckgo.com/?q=xofos-bafek-zebug)

KeeeX propose une solution sans infrastructure pour l’Open Access

par KeeeX | Oct 9, 2015 | A quoi sert KeeeX, Livre blanc

(désolé, texte non encore traduit)

At KeeeX, we are leveraging a patented innovation allowing to augment virtually any file with integrity/authenticity/linking cleartext searchable metadata that opens new perspectives for Open Access (and more generally Open Data).

• file integrity and authorship are builtin.
• references to other papers and documents, semantic classification and context are builtin.
• wherever a file is found, it can be verified as genuine using our simple client or a web site.

This means that:

• Open Research can be published *anywhere*: including a publicly available cloud folder.
• Open Access documents can be retrieved using general purpose search engines.
• any document that refers to another document, if keeexed, will allow to embed the exact identifier to its references, that can themselves be searched then verified locally as genuine.

Of course we provide a paid solution for businesses, but also we develop an academic program, and in any case producing some amount of publishable documents will be possible using the free version. I’d be extremely happy to help anyone reading this to test KeeeX, for instance in the purpose of studying its potential in Open Access. If you’re an academic and are willing to use KeeeX in your institute, please feel free to contact us. This post was created as a comment to a discussion about the future of Open Access publishing.